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Vendor packet for business offices

Everything a school business office, purchasing agent or data privacy officer usually asks a new vendor for, in one place, with where to find each piece.

Vendor packet online (self-serve): instant quote, our standard data privacy agreement and the documents listed below. Everything here is to download or print; nothing needs a call or an email.

Please read first. The invoice and certificate on this page are samples with made-up numbers. General information, not financial, tax or legal advice.

What you need and where it is

ItemStatusWhere
IRS Form W-9Before any agreementSent on request to your business office (not posted on this page). Ask through the Contact page.
QuoteReady on the siteInstant quote: printable, with a quote number, valid 30 days. A sample is further down this page.
Sample invoice layoutReady on the siteFurther down this page. Invoices carry your PO number.
Data privacy agreement (DPA)Ready on the siteOur standard School and District DPA (NY Education Law 2-d). One standard agreement based on NYSED's model, the same for every district.
Supplemental information (8 NYCRR § 121.3(c))Ready on the siteStudent Data Privacy §6, completed for each district.
Parents' Bill of RightsReady on the siteYour district attaches its own; summary of NYSED's model on Student Data Privacy §5.
Data security and privacy plan (Exhibit C)Before any agreementContents listed in DPA §12; the full plan will be posted here before any agreement is signed.
Security questionnaire answersReady on the siteSecurity questionnaire answers.
Ed Law 2-d review checklistReady on the siteEd Law 2-d checklist.
Accessibility informationReady on the siteAccessibility statement. A written conformance report will be posted here before any agreement is signed. No independent audit yet.
Certificate of insuranceNot available yetNot available yet. Will be posted here as a download before any school or district agreement is signed.
Data deletion certificateReady on the siteSample template on this page; the real one is signed at contract end.
Pilot termsReady on the siteNo contract and no purchase promise; either side can stop at any time. The steps are on the pilot page.
Sole-source letterNot available yetOnly if it applies. Your district decides whether its sole-source rules apply; if we post one, it will be here.
Business address for vendor formsBefore any agreementWill be printed on the W-9 (sent on request) and on invoices before any agreement is signed.

Vendor: ZAKAZIKY LLC, a New York limited liability company, doing business as Goal100 Learning.

Sample quote

SAMPLE · made-up numbers

Quote · Goal100 Learning (ZAKAZIKY LLC)

Quote no.: SAMPLE-Q-0001
Date: [date]
For: “Maple Grove Middle School” (made-up)
Valid until: [date, no later than June 30, 2027 for the promotional price]
ItemQtyPriceAmount
Free 60-day pilot (one team, code mode, no student data)1$0.00$0.00
School plan, promotional price, 1 year, every teacher and student in the building520 students$4.00$2,080.00
Yearly minimum check: $2,080 is more than $1,500no change
Yearly total$2,080.00

With a 3-year agreement signed by June 30, 2027, the price is locked for all 3 years; a 1-year agreement gets this price for its first year. After that date, list price for new agreements: $5 per student. Subject to a signed data privacy agreement.

Example with made-up numbers

The math in the sample quote

520 students × $4.00 = $2,080.00 Minimum $1,500 → $2,080 is higher → total $2,080.00 3-year agreement at the locked price: 2,080 × 3 = $6,240.00 District plan instead (if 4 schools of 520): 2,080 students × $3.50 = $7,280.00 a year

Sample invoice layout

SAMPLE · NOT A REAL INVOICE

Invoice · Goal100 Learning

From: ZAKAZIKY LLC d/b/a Goal100 Learning
[Business address]
Bill to: [School district name]
[Business office address]
Invoice no.: SAMPLE-0001
Invoice date: [date]
PO number: [your PO number]
Payment terms: [standard terms, printed on every invoice]
DescriptionQtyUnitAmount
Goal100 School plan, [school year], “Maple Grove Middle School” (made-up)520$4.00$2,080.00
Sales tax[if any]
Total due$2,080.00

Payment methods: [to be stated]. Questions: through the support form on the Contact page at goal100learning.com.

Sample data deletion certificate (template)

Our DPA §9 promises: return or transfer of data at the district's choice, secure deletion within 60 days (including copies held by subcontractors), backups expiring within a further 35 days, and written certification. This is the template for that written certificate.

CERTIFICATE OF DATA RETURN AND DELETION · SAMPLE TEMPLATE

Educational agency: [District or school name]
Contractor: ZAKAZIKY LLC d/b/a Goal100 Learning
Agreement: Data Privacy Agreement dated [date]; Services Agreement / PO [number]

1. Return. On [date], Contractor [returned the Protected Data in CSV format to [name, title] / transferred it to [successor contractor] / was told by the District that no return was needed].

2. Deletion. On [date] (no later than 60 days after [end date or request date]), Contractor securely deleted all Protected Data in its possession, including copies held by its subcontractors: [list subcontractors].

3. Backups. Backup copies expire no later than [date] (within a further 35 days).

4. Method. [Description of the deletion method used].

5. De-identified data. Contractor [keeps no data / keeps only data de-identified so that it cannot reasonably be used to identify any person, used only to improve the Services and never for any commercial or marketing purpose].

Signed for ZAKAZIKY LLC: ____________________ Name / Title: [name, title] Date: [date]

Received by the District: ____________________ Name / Title: [name, title] Date: [date]

Get an instant quote

Sources

Rules can change. If a link and this page ever disagree, the official page or the signed agreement wins.